Trackinno Asset Management 

• All asset information is in one place and always accessible
• Reviewing and updating information is easy even with mobile devices
• Dynamic data structure and outlook
• Comprehensive search functions

With Trackinno’s asset register, your company’s assets and other goods information is held in one place and always available to you. An up to date asset register is the basis of functional asset management.

Trackinno offers versatile tools for asset management configuration. The asset register is tailored to suit your business needs! You can define what asset information is shown in the list view, and create default and locked views for different user roles.

You can build the asset register in a hierarchical fashion to be able to utilise the categories and device models or titles you have defined. Additionally, you can create information fields in the system dynamically. For example, you can define a data field that is only shown for devices of a specific model or category.

• Easy scheduling of asset bookings and maintenance
• Recognition of investment needs
• Assets available when needed

With Trackinno, planning your asset booking and maintenance schedule is easy and in one place. From the equipment’s schedule view you can see in one look if the equipment is available on specific dates and who has booked the asset.

From the asset schedule view you can also see how much the asset is in use. Based on the asset usage level you can recognise if your business has investment needs related to the asset, or if it has assets it does not need.

Trackinno keeps asset bookings and maintenance schedules up to date. The system prevents double bookings and other situations where equipment is not available when it is needed.

• Up to date information about where the asset is and who is using it
• It is easy to log entries related to the asset by using the tags attached to each asset

From the entries made at equipment borrowing and return, you can see where the asset is and who is using it. Each asset’s bookings and usage history are saved securely on the device’s card.

Logging entries related to the asset’s bookings, borrowing and return is easy in Trackinno. It is easiest to do using a smartphone. You just need to read the tag attached to each asset (such as a QR code, bar code or NFC tag) and tap on the “Check in” or “Check out” button! If required, a signature can also be requested with each entry.

• Free yourself from paper forms and other scattered data collection
• The opportunity to create an endless number of different forms
• You can limit the forms and form fields according to user type

With electronic forms, you can fill in different types of inspection forms easily on your mobile device. Electronic forms stay safe in one place and are easily accessible even over long periods of time. You can get rid of paper forms and other scattered data collection methods whose filing is time consuming and that make information use difficult.

In Trackinno you can create a limitless amount of different forms. You can define compulsory fields for the forms, and choose to show or hide fields depending on user role or the answers given. You can also add instructions to the forms, to help users fill in the forms correctly. It is easy to make different versions of the same form for different device types or names.

From the data collected by the forms, you can create statistics for reporting for each device (e.g. the number of hours in use or the kilometres driven). Reporting work outwards is easier, since the reports can be printed in PDF format and sent from the system directly into specified email addresses.

You can create public forms in Trackinno. This way a user who is not signed in can fill in e.g. an issue report by reading the QR code of the device on their smartphone.

• The opportunity to create an endless number of maintenance programs and repeated tasks
• The asset’s maintenance history is reported reliably

Tasks related to proactive maintenance could be periodic inspections, yearly maintenance and calibration. You can create maintenance programs for these and repeated tasks based on things like time, mileage or usage hours. These tasks will be added to the devices automatically, so that important maintenance events do not get accidentally forgotten.

All maintenance events for individual devices will be stored on the device card’s timeline. On the timeline it is easy to see what maintenance the device has received throughout its lifetime. Systematic asset maintenance keeps the equipment useable for a longer period of time. It also reduces the risk of sudden issues and situations, where the equipment is not useable when it is needed.

Do you provide maintenance services to your customers?
Explore Trackinno Maintenance, designed specifically for companies offering maintenance and field service.

• Submit fault report easily on your mobile device
• Take care of reporting and adding entries on location
• Filter reports by team, location or status
• Check the fault reports in the calendar view and notice works without resources easily

   

With the fault reports, you can get sudden issues under control and can be assured that the reports are handled and fixes are done. Submitting a fault report is easy on both the mobile app and the browser. New issue reports can be sent to the person responsible via email or push notifications. Fault reports will appear in the device card and actions list.

You can create public forms in Trackinno. With public forms, a user who is not logged in can also send an issue report by reading the QR code on the equipment with their smartphone.

Maintenance for customers can be batched as work orders in Trackinno. With work orders a report can be printed of the maintenance work done and any billable items such as the hours spent and any supply parts. With the work orders you can guarantee that all jobs are also billed.

• Find out easily what assets are in what storage space
• Efficient and reliable inventory
• Alarms based on storage quotas

In Trackinno you can find with one click what asset is in what storage space or location. You can create an endless amount of storage spaces and locations in the system and define them however best makes sense for your organisation.

Trackinno’s storage maintenance allows you to define limits for your storage balance by item. This way you get an alert when the balance falls below the limit. All events related to storage and balance changes are saved on the timeline of each item. The system offers a summary of quantities and the value of the storage, and you can also export the data to Excel.

• Transfers between storage spaces to the site and back
• Order spare parts from vendors based on the shortage list available in Trackinno
• Collect and receive orders on your mobile device
• Monitor the situation and notifications of order status change
  
  

Collection and deficiency reporting are also easy to do on your mobile device. In Trackinno you can make return requests on the field and inventory before storage. You can stay up to date on orders with the status reports.

You can use the order feature also to order spare parts directly from the supplier. You can make an order based on a shortage list available in Trackinno. A list of the products to be ordered will be sent from the Trackinno system directly to the supplier by email. When the delivery is marked as received, the storage balance will be automatically filled in the system.

• Available to download from app stores for Android and iOS devices
• All asset information travels easily in your pocket
• Receive push notifications about system events
• Work even in offline mode

Trackinno Mobile is a very easy to use app with features that can be specified precisely to suit your business. Our principle is that the end user is shown all they need to see, but nothing they don’t. This way the application use is kept simple. Features can be turned on or off also depending on user role.

With the Trackinno app you can find all asset information in your own pocket. By scanning the code on the device, you can easily find e.g. the device’s calibration certificates, maintenance instructions, reservation status and usage history.

With the mobile app it is easy to confirm receipt of items related to the device on the field and fill in the electronic form about scheduled maintenance. You can also receive push notifications about system events, and working is easy also in the offline mode.

• Track vehicle mileage and operating hours in real time
• Automatically meets statutory vehicle logbook requirements
  
• Driver selection is quick and easy using a QR code
• Synchronize mileage data with Ultima without manual work

Vehicle tracking provides clear visibility into the movement and usage of your company’s vehicle fleet. The system automatically generates legally compliant vehicle logbooks and consolidates vehicle mileage, operating hours, and driver information. QR code–based driver selection ensures that all data is always accurately linked to the correct vehicle and user.

Multiple tracking devices are available to suit different installation needs, including OBD plug-in devices, battery-connected solutions, and fully hardwired tracking units. You can choose the option that best fits your fleet.

Mileage and operating hour data collected through vehicle tracking can also be used as part of maintenance schedules. This allows maintenance tasks to be scheduled precisely based on actual usage, supporting proactive and preventive maintenance of your fleet.

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• You can use the Trackinno Mobile app to read the identifiers, or you can use readers like Nautiz
• Using a GPS locator you can receive automatic data about the asset’s movements

In Trackinno the asset can be marked with a QR code, bar code or NFC code. Different tags and identifiers can function as links between the physical asset piece and the digital device card in the system.

You can read the asset’s tag with the Trackinno mobile app. By scanning the code with a smartphone, you can access the device’s data directly and the device’s map location is updated in the system automatically. The Trackinno Mobile app also works with the Nautiz reader, which can be used as a centralised reader in more challenging circumstances.

We always map the best tag and identifier options depending on the customer’s usage situation and the environment.

The Admicom Ultima–Trackinno integration brings vehicle tracking and invoicing together into one unified workflow. The integration reduces manual work and speeds up the invoicing process by automatically transferring work and driving data from Trackinno to Ultima.

Completed tasks and mileage data are available in Ultima immediately after the work is finished. The workflow runs seamlessly when the same real-time data is accessible to supervisors, technicians, and invoicing alike.